This Policy explains when and why we collect personal information about people we meet and people who visit our website (www.eurojewcong.org).
This Policy also explains how we use this personal information, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you are happy with any changes.
Who we are
The European Jewish Congress is a not-for-profit organization.
Based in Brussels, the European Jewish Congress is the representative umbrella organisation of national Jewish communities.
It federates democratically elected national Jewish community organisations in over 40 European countries uniting 2.5 million Jews across the continent.
The EJC was created to give a unified voice to Jewish communities around Europe, representing their common interests and concerns, but at the same time allowing smaller Jewish communities a wider platform to express their specific needs.
How do we collect information from you
We obtain information about you when we meet, when you use our website or if you register to receive our newsletter. We collect it by fair and lawful means, with your knowledge and consent. We also let you know why we are collecting it and how it will be used.
What type of information is collected from you
The personal information we collect might include your name, address, email address, IP address, ID/passport details, pictures and information regarding what pages are accessed and when.
What rights you have over your data
We do not keep any personal data on our website. Our contact forms are sent via email and any data provided are deleted. Newsletter subscription data are hosted by Mailchimp, a procedure mentioned below in the respective section.
You can request to receive a file of the personal data we hold about you, that you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Our hosting company is in the European Union and it is GDPR compliant.
Our newsletter services are hosted by Mailchimp, based in Atlanta, USA and is GDPR compliant. Any information is sent over SSL / HTTPS to ensure security.
How we protect your data
Our server has malware protection mechanisms, internal reporting systems and an email notification system if any suspicious activity is detected.
Moreover, we are entirely using SSL/HTTPS throughout all our sites. This encrypts our user communications with the servers so personal identifiable information is never captured by third parties without authorization.
By registering to our newsletter you agree to save your email address to our newsletter provider, Mailchimp. We use a two-factor authentication, so after submitting your email, you will receive a validation email. Only if you accept that email you will be registered in our newsletter.
The newsletters we send are mainly about our news and we do not advertise other companies or products.
You may update your personal information or unsubscribe at any time, by following the respective links that you can find at the bottom of all newsletters that you receive by us. Alternatively, you may contact us to update or delete your email.
Should you choose to unsubscribe from our newsletter, you will no longer receive emails by us.
By filling and submitting a contact form on our website you provide us with the information we need to contact you regarding your request. Those data are not kept on our database or our server. We do not share this information with other parties. We do not use this information for future marketing purposes, unless specifically requested.
We only retain collected information for as long as necessary to provide you with your requested service. What data we store, we will protect within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use or modification. After replying to your request, your data and email are deleted.
We do not share any personally identifying information publicly or with third-parties, except when required to by law.
If a person tries to access the admin area of our site without having permission, then we keep his IP address in our logs. This suggests improper use and malignant effort and therefore we have the right to keep such logs and process them.
Your continued use of our website will be regarded as acceptance of our practices around privacy and personal information. If you have any questions about how we handle user data and personal information, feel free to contact us.
How is your information used
We may use your data to:
- Respond to questions or requests from you;
- Invite you to our activities and events;
- Inform you about antisemitic incidents across Europe;
- Send you communications that may be of interest to you. These may include information about campaigns, appeals, or activities;
Who has access to your information
Except as set forth below, we will not sell or rent your information to third parties, and we will not share your information with third parties for marketing purposes.
Phone numbers and email addresses are never shared or sold.
Third Party Service Providers working on our behalf: We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.
Please be reassured that we will not release your information to third parties beyond the EJC network for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive communications from us about some or all of our activities, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
How you can access and update your information
The accuracy of your information is important to us. We are working on ways to make it easier for you to review and correct the information that we hold about you. You have the right to ask for a copy of the information EJC holds about you.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it is treated securely.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone and to use different secure passwords for any other online services you may use.
- What are cookies
- Disabling cookies
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore, it is recommended that you do not disable cookies.
The cookies we set
- Site preferences
In order to provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences, we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.
- Third party cookies
- Google analytics
This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.
For more information on Google Analytics cookies, see the official Google Analytics page.
Embedded content from other websites
Links to other websites
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
16 or Under
We are committed to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
Transferring your information outside of Europe
For European Union (“EU”) citizens, as part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the EU. By way of example, this may happen if our servers or third party service providers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the EU. By submitting your personal data, you are agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
If you are still looking for more information, then you can contact us at: [email protected]
This policy is effective as of 25 May 2018.